For landlords in England · The PRS Database opens 15 December 2026
The government's new PRS Database has no bulk upload and no API.
PropFiler does your whole portfolio in one go.
One upload instead of a form and a card payment for every home.
The problem
From 15 December 2026, region by region, every private landlord in England has to sign up to the Private Rented Sector Database, or PRS Database. On GOV.UK the service is called "Register your rental property". You'll also hear it called the landlord register, the landlord database or, in earlier government plans, the Property Portal. You register yourself and each home you let on an assured or regulated tenancy, renew every year, and update an entry within 28 days of a change.
At launch there's no bulk upload and no API. Each home means signing in, filling in the form, uploading the gas safety certificate, EICR and EPC, and paying £65 by card. Yes, one at a time, in 2026. With two or three homes that's a dull half hour. With 300 it's about 50 hours of typing and 300 card payments, and the renewals come round every year.
Get it wrong and it gets expensive. Councils can fine you up to £7,000 for letting a home that isn't registered, and up to £40,000 for giving false information or for repeat breaches. Until a home is registered you also lose most routes to possession.
How PropFiler helps
1½ months
That's one person doing nothing but form-filling to register 1,000 homes. At about 10 minutes a home it's 170 hours, or four and a half working weeks before you count tea breaks, phone calls and the form that won't submit. Plus 1,000 separate card payments. Send us one spreadsheet and that's our problem, not your team's.
Upload a spreadsheet, connect your property software to our API, or ask Claude, ChatGPT or another AI assistant to send them over.
Our software reads each gas safety certificate, EICR and EPC against your records. If one's expired or has the wrong address on it, you'll hear about it before the council does.
We register each home on the government service. You top up once and we pay each £65 fee from it, then send you the registration number and receipt for every property.
Tell us when something changes (a new certificate, a rent rise, a home sitting empty) and we'll file it well inside the 28 days. We'll sort the annual renewal too.
Who it's for
Spreadsheet or API
If you let hundreds or thousands of homes, upload your portfolio as a spreadsheet or connect your property management system to our API. Nobody on your team touches the government form, and you get a log showing which home was filed when.
AI assistant
If you use Claude, ChatGPT or a similar AI assistant, connect PropFiler to it. Then type "register my three flats" or "which of my certificates run out this year?" and PropFiler does the legwork. Nothing is filed or paid until you say yes.
Deadlines
Your deadline depends on where the property is, not where you live. You can register any property from 15 December 2026, even if its region comes later. Each region gets about three months.
| Region | Registration starts | Deadline |
|---|---|---|
| West Midlands | 15 December 2026 | 14 March 2027 |
| East of England | 15 January 2027 | 14 April 2027 |
| East Midlands | 15 February 2027 | 14 May 2027 |
| South East | 15 March 2027 | 14 June 2027 |
| Yorkshire and Humber | 15 April 2027 | 14 July 2027 |
| North West | 15 May 2027 | 14 August 2027 |
| North East | 15 June 2027 | 14 September 2027 |
| London | 15 July 2027 | 14 October 2027 |
| South West | 15 August 2027 | 14 November 2027 |
Source: GOV.UK Housing Hub, Get ready to register. Checked 24 October 2026.
FAQ
Updated 24 October 2026. Based on the GOV.UK Housing Hub, the Private Rented Sector Database Regulations 2026, the Renters' Rights Act 2025 and the NRLA.
The Private Rented Sector Database is England's new national register of private landlords and the homes they let, set up under the Renters' Rights Act 2025. On GOV.UK the service is called "Register your rental property", and it opens on 15 December 2026. Landlords must register themselves and every property they let.
Yes. The Property Portal, or Privately Rented Property Portal, was the name used in earlier government plans. Under the Renters' Rights Act 2025 it became the Private Rented Sector Database, and the GOV.UK service is called "Register your rental property".
Every private landlord in England who lets a home on an assured or regulated tenancy, whether they own it in their own name or through a limited company or LLP. Landlords of supported exempt accommodation don't need to register. Wales, Scotland and Northern Ireland run their own schemes.
It depends on where the property is. The West Midlands is first, with a deadline of 14 March 2027. The rest of England follows region by region, each with about three months, and every region must be registered by 14 November 2027.
Yes. The service opens on 15 December 2026, and from that date you can register any property in England, even if its region's deadline is later. That includes portfolios spread across several regions.
£65 per property, per year. It's charged per home, not per landlord, so a six-bedroom HMO pays the same as a one-bedroom flat. Homes you add after your first registration are charged pro rata, so they renew on the same date as the rest of your portfolio.
Your landlord details, the property address, tenancy and rent details, the number of people and households living there, a current gas safety certificate, an electrical installation condition report (EICR) and a valid EPC. Licence details are also needed where the council requires a property licence.
A GOV.UK One Login. Company landlords also give the organisation's details, its Companies House number and a nominated contact for the database.
Councils can fine you up to £7,000 for letting or marketing a home without an active registration, or for not keeping it up to date. That rises to up to £40,000 for knowingly or recklessly giving false information, for a breach that carries on after a penalty, or for a repeat breach within five years. Until a home is registered, courts also can't grant possession except on anti-social behaviour grounds.
Yes. Each joint landlord needs their own landlord entry. The property itself has one entry linked to all of them, and one £65 fee.
A Landlord Registration Number for you and a Property Registration Number for each home. Rental adverts will need to show them.
Not on the government service. At launch it has no bulk upload, bulk payment or API, so each home is registered and paid for separately. That's what PropFiler is for: send us your homes once and we register each one.
You must update an entry within 28 days of a change, such as a new gas safety certificate, a rent change or a home becoming empty. Registration also has to be renewed every year, and all your properties share one renewal date.
Yes, with PropFiler. It connects to AI assistants that support MCP (Model Context Protocol), including Claude and ChatGPT. You can ask your assistant what's due or to register a property, and it does the work through PropFiler. Anything that files a registration or pays a fee needs your approval first.
No. If you register as an organisation, you add us as a team member on your account, so no password changes hands and you can remove us at any time. If you let homes in your own name, tell us when you register your interest and we'll explain how it works for you.
No. PropFiler is an independent company. We file on your behalf through the official government service, and your registrations stay in your name.
Early access
The government is still rolling out the PRS Database, region by region. While it does, we're building PropFiler with a small group of beta testers.
Register your interest and we'll keep you posted as your region opens. If you'd like to try PropFiler before everyone else, tick the box to join the beta programme.