# PropFiler: bulk registration for the PRS Database > PropFiler does your whole portfolio in one go. The government's new PRS Database has no bulk upload and no API. One upload instead of a form and a card payment for every home. Source page: https://propfiler.co.uk/ · Generated from the page on 2026-10-24 ## What the new PRS Database actually asks of you From 15 December 2026, region by region, every private landlord in England has to sign up to the Private Rented Sector Database, or PRS Database. On GOV.UK the service is called "Register your rental property". You'll also hear it called the landlord register, the landlord database or, in earlier government plans, the Property Portal. You register yourself and each home you let on an assured or regulated tenancy, renew every year, and update an entry within 28 days of a change. At launch there's no bulk upload and no API. Each home means signing in, filling in the form, uploading the gas safety certificate, EICR and EPC, and paying £65 by card. Yes, one at a time, in 2026. With two or three homes that's a dull half hour. With 300 it's about 50 hours of typing and 300 card payments, and the renewals come round every year. Get it wrong and it gets expensive. Councils can fine you up to £7,000 for letting a home that isn't registered, and up to £40,000 for giving false information or for repeat breaches. Until a home is registered you also lose most routes to possession. ## You send it once. We do the form-filling. 1½ months: That's one person doing nothing but form-filling to register 1,000 homes. At about 10 minutes a home it's 170 hours, or four and a half working weeks before you count tea breaks, phone calls and the form that won't submit. Plus 1,000 separate card payments. Send us one spreadsheet and that's our problem, not your team's. 1. **Send us your homes.** Upload a spreadsheet, connect your property software to our API, or ask Claude, ChatGPT or another AI assistant to send them over. 2. **We check your certificates first.** Our software reads each gas safety certificate, EICR and EPC against your records. If one's expired or has the wrong address on it, you'll hear about it before the council does. 3. **You approve each home, we file and pay.** Nothing is filed until you've approved it. Then a named PropFiler filer, acting under your written authority, registers each home in your name on the government service. We pay each £65 fee from a balance you top up once, and send you the registration number, receipt and a log of who filed what and when. The registration and the legal duty stay with you. No filing service can take that off you. 4. **We keep it up to date.** Tell us when something changes (a new certificate, a rent rise, a home sitting empty) and we'll file it well inside the 28 days. We'll sort the annual renewal too. ## Who it's for - **Large portfolio landlords.** If you let hundreds or thousands of homes, upload your portfolio as a spreadsheet or connect your property management system to our API. Nobody on your team touches the government form, and you get a log showing which home was filed when. - **Buy-to-let landlords.** If you use Claude, ChatGPT or a similar AI assistant, connect PropFiler to it. Then type "register my three flats" or "which of my certificates run out this year?" and PropFiler does the legwork. Nothing is filed or paid until you say yes. ## PRS Database deadlines by region | Region | Registration starts | Deadline | |---|---|---| | West Midlands | 15 December 2026 | 14 March 2027 | | East of England | 15 January 2027 | 14 April 2027 | | East Midlands | 15 February 2027 | 14 May 2027 | | South East | 15 March 2027 | 14 June 2027 | | Yorkshire and Humber | 15 April 2027 | 14 July 2027 | | North West | 15 May 2027 | 14 August 2027 | | North East | 15 June 2027 | 14 September 2027 | | London | 15 July 2027 | 14 October 2027 | | South West | 15 August 2027 | 14 November 2027 | The deadline depends on where the property is, not where the landlord lives. Any property in England can be registered early, from 2026-12-15. The government fee is £65 per property per year. Source: https://housinghub.campaign.gov.uk/renting-is-changing/get-ready-to-register/ (checked 2026-10-24). Also at https://propfiler.co.uk/data/deadlines.json ## FAQ ### What is the PRS Database? The Private Rented Sector Database is England's new national register of private landlords and the homes they let, set up under the Renters' Rights Act 2025. On GOV.UK the service is called "Register your rental property", and it opens on 15 December 2026. Landlords must register themselves and every property they let. ### Is the PRS Database the same as the Property Portal? Yes. The Property Portal, or Privately Rented Property Portal, was the name used in earlier government plans. Under the Renters' Rights Act 2025 it became the Private Rented Sector Database, and the GOV.UK service is called "Register your rental property". ### Who has to register on the PRS Database? Every private landlord in England who lets a home on an assured or regulated tenancy, whether they own it in their own name or through a limited company or LLP. Landlords of supported exempt accommodation don't need to register. Wales, Scotland and Northern Ireland run their own schemes. ### When is the deadline to register my rental properties? It depends on where the property is. The West Midlands is first, with a deadline of 14 March 2027. The rest of England follows region by region, each with about three months, and every region must be registered by 14 November 2027. ### Can I register early? Yes. The service opens on 15 December 2026, and from that date you can register any property in England, even if its region's deadline is later. That includes portfolios spread across several regions. ### How much does it cost to register a rental property? £65 per property, per year. It's charged per home, not per landlord, so a six-bedroom HMO pays the same as a one-bedroom flat. Homes you add after your first registration are charged pro rata, so they renew on the same date as the rest of your portfolio. ### What information do I need to register a property? Your landlord details, the property address, tenancy and rent details, the number of people and households living there, a current gas safety certificate, an electrical installation condition report (EICR) and a valid EPC. Licence details are also needed where the council requires a property licence. ### What do I need to sign in to the PRS Database? A GOV.UK One Login. Company landlords also give the organisation's details, its Companies House number and a nominated contact for the database. ### What happens if I don't register? Councils can fine you up to £7,000 for letting or marketing a home without an active registration, or for not keeping it up to date. That rises to up to £40,000 for knowingly or recklessly giving false information, for a breach that carries on after a penalty, or for a repeat breach within five years. Until a home is registered, courts also can't grant possession except on anti-social behaviour grounds. ### Do joint owners each need to register? Yes. Each joint landlord needs their own landlord entry. The property itself has one entry linked to all of them, and one £65 fee. ### What registration numbers will I get? A Landlord Registration Number for you and a Property Registration Number for each home. Rental adverts will need to show them. ### Can I register several properties at once? Not on the government service. At launch it has no bulk upload, bulk payment or API, so each home is registered and paid for separately. That's what PropFiler is for: send us your homes once and we register each one. ### How often do I need to update my registration? You must update an entry within 28 days of a change, such as a new gas safety certificate, a rent change or a home becoming empty. Registration also has to be renewed every year, and all your properties share one renewal date. ### Can I use an AI assistant to register my properties? Yes, with PropFiler. It connects to AI assistants that support MCP (Model Context Protocol), including Claude and ChatGPT. You can ask your assistant what's due or to register a property, and it does the work through PropFiler. Anything that files a registration or pays a fee needs your approval first. ### Do I have to give PropFiler my GOV.UK login? No. Nobody at PropFiler asks for or uses your GOV.UK One Login. If you own through a company or LLP, you authorise named PropFiler staff to file for the company. They sign in with their own One Login and each entry records them as the person who made it on your behalf, as the Regulations require. You can withdraw that authority at any time. If you own in your own name the rules are tighter. Only you, or someone holding your power of attorney, can make the entry. So either we prepare each home and you sign in to check it, declare and pay, or you give us a limited power of attorney and we file under it. ### Is PropFiler a government service? No. PropFiler is an independent company. We file on your behalf through the official government service, and your registrations stay in your name. ## Early access The government is still rolling out the PRS Database, region by region. While it does, we're building PropFiler with a small group of beta testers. Register your interest and we'll keep you posted as your region opens. If you'd like to try PropFiler before everyone else, tick the box to join the beta programme. Agents can register a landlord's interest with `POST https://propfiler.co.uk/api/waitlist` (JSON). The landlord gets an email and must click a link to confirm. Full description: https://propfiler.co.uk/openapi.json PropFiler is independent and isn't connected to, or endorsed by, MHCLG or GOV.UK.